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Executive Assistant

Vanta

Vanta

Administration
Remote · United States
Posted on Thursday, March 28, 2024

As the Executive Assistant to four of our executives including our Chief Product Officer, Chief People and Legal Officer, and CISO, you’ll be supporting and driving a variety of initiatives that will enable your leaders and their teams to do their best work.

At Vanta, our mission is to secure the internet and protect consumer data. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it.

We’re looking for a team member to support several of our executives! You will not only directly partner with these leaders, but also work on larger projects that drive the business forward for their departments. Our ideal candidate is a passionate self-starter who thrives in a fast-paced environment, can manage and prioritize multiple initiatives and tasks, and is excited to learn about and grow with our company.

What you’ll do as an Executive Assistant at Vanta:

  • Be a trusted partner to our executives, providing administrative and strategic support on a day to day basis

  • Act as a gatekeeper for your leaders, managing calendars and scheduling meetings according to your leaders’ priorities

  • Regularly review operating practices and meeting cadencies, and propose and implement improvements

  • Plan and execute department level offsites, meetings, and events

  • Coordinate travel and related accommodations for your leaders

  • Create and manage expenses for your leaders and any department and team events

  • Manage and drive special projects for your leaders and their departments

  • Work closely with other executive assistants to ensure that Vanta's Leadership Team is staying coordinated on meetings and action items

How to be successful in this role:

  • You must be located in ET, with mild preference for candidates proximate to NYC, Philadelphia, or Raleigh-Durham

  • 3-5 years of experience as an EA, project manager, or biz ops person at a technology company

  • You are a self-starter who is highly motivated and comfortable with taking on multiple work streams and priorities

  • You have excellent organizational, prioritization, and problem solving skills

  • You can think on your feet, and shift to changing needs and priorities

  • You have strong written and verbal communication skills, including confidently communicating to stakeholders across the organization

  • You're a team player and you hold yourself to the highest ethical and work performance standards

  • You always exercise a high level of confidentiality and treat sensitive situations with good judgment

What you can expect as a Vantan:

  • Industry-Competitive Salary and Equity

  • 100% covered Medical, Dental, and Vision Benefits with Dependents Coverage

  • 16 Weeks Fully Paid Parental Leave for All New Parents (Moms, Dads, Adoptive, Foster)

  • Health & Wellness Stipend

  • Remote Workspace Stipend

  • 401(k) Matching Plan

  • Flexible Work Hours and Location

  • Open & Encouraged PTO Policy

  • 9 Company Paid Holidays

  • Free Memberships to Online Wellness Platforms (One Medical, Ginger, Headspace, and more!)

  • Virtual Team Building Activities, Lunch and Learns, and other Company-Wide Events

  • Offices in SF and NYC with Hubs of Vantans forming across the US, including but not limited to, Seattle, Austin, Indianapolis, LA, Boston, and more!

To provide greater transparency to candidates, we share base pay ranges for all US-based job postings regardless of state. We set standard base pay ranges for all roles based on function, level, and country location, benchmarked against similar-stage growth companies. Final offer amounts are determined by multiple factors, including candidate location, skills, depth of work experience, and relevant licenses/credentials, and may vary from the amounts listed below. The base pay range for this position is $103,000 - $110,000. This role may also be eligible for commissions/bonus, equity, medical benefits, 401(k) plan, and other company perk programs.

At Vanta, we are committed to hiring diverse talent of different backgrounds and as such, it is important to us to provide an inclusive work environment for all. We do not discriminate on the basis of race, gender identity, age, religion, sexual orientation, veteran or disability status, or any other protected class. As an equal opportunity employer, we encourage and welcome people of all backgrounds to apply.

About Vanta

We started in 2018, in the wake of several high-profile data breaches. Online security was only becoming more important, but we knew firsthand how hard it could be for fast-growing companies to invest the time and manpower it takes to build a solid security foundation.

Vanta was inspired by a vision to restore trust in internet businesses by enabling companies to improve and prove their security.

From our early days automating security monitoring for compliance standards like SOC 2, HIPAA and ISO 27001 to creating the world's leading Trust Management Platform, our vision remains unchanged.

Now more than ever, making security continuous—not just a point-in-time check— is essential. Thousands of companies rely on Vanta to build, maintain and demonstrate their trust— all in a way that's real-time and transparent.

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