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South Park Commons Fund
South Park Commons Fund

Executive Assistant and Office Coordinator

Luma AI

Luma AI

Palo Alto, CA, USA
Posted on Thursday, January 25, 2024
About Luma:
At Luma, we are dedicated to building multimodal AI that broadens human imagination and capabilities. Our mission centers around the belief that multimodality is crucial for intelligence. By focusing beyond language models, we aim to develop systems that are more aware, capable, and useful. Our groundbreaking work involves training and scaling up multimodal foundation models for systems that can see, understand, demonstrate, and explain. We envision a future where these systems interact with our world, driving significant change and innovation.
Your Role at Luma:
As Luma's Administrative and Office Coordinator, you will be an essential part of an extraordinary team working to revolutionize the AI industry. Your impeccable organizational skills and intuition for efficient office management will play a pivotal role in shaping the daily operations and culture at Luma. You will not only manage the logistics of a dynamic office environment but also contribute to Luma's creative vision and public persona through your work.

What’s expected

  • Manage the CEO's calendar, ensuring great organization and efficiency
  • Organize and grow in-person events at the office
  • Arrange company-wide travel plans, and coordinating logistics with care and attention to detail
  • Act as the central go-to person for the team, handling a variety of needs and requests
  • Oversee office management, including daily operations, supply management, and workspace readiness in our Palo Alto office
  • Manage credit card receipts and billing, maintaining financial accuracy and reliability
  • Facilitate new hire onboarding, including equipment procurement
  • Plan and organize offsites, team events, and travel bookings
  • This is a full-time in-office role in Palo Alto
    A minimum of 5 years of experience in a similar role at a tech startup is essential

Startup Mindset

  • Value speed and execution in a fast-paced environment.
  • Clear and effective communication skills.
  • Focus on building what is crucial.
  • Resourcefulness in overcoming challenges and finding creative solutions.


  • Competitive equity grant reflecting the significant value you bring to Luma.
  • Excellent salary and comprehensive benefits package.
  • Full health, dental, and vision coverage.
  • Access to the latest and greatest technology and tools.
  • Stipends for wellness, house cleaning, and phone/internet services.
  • Unlimited paid time off with a minimum of 12 days per year.
  • Unlimited sick days.